Hamilton County Tourism, Inc. Privacy Policy

Hamilton County Tourism (HCT) values your privacy. By using VisitHamiltonCounty.com, you signify your agreement to the terms of this Privacy Policy. This is the current policy for Hamilton County Tourism, Inc. (dba Visit Hamilton County, Indiana), but HCT reserves the right to change the website and this policy at any time. You should check this Privacy Policy periodically. If HCT makes a material change to the way in which information is collected, used and/or shared with personal information, HCT will post a notice on the website and may send an email to users who have provided an email address. HCT will assume that you have given your permission for your information to be used under the terms of the Privacy Policy, as modified, if you continue to use the website 30 days after a notice is posted. Please note that you should always update your personal information to provide us with a current email address.

Privacy Statement

HCT respects the privacy of your information. This policy describes the types of information HCT collects from site users or that you may provide when you visit the website www.VisitHamiltonCounty.com or when you visit us at a tradeshow or within the destination, and our practices for collecting, using, maintaining, protecting and disclosing that information.

This policy applies to information we collect:

on this website;
in email, text and other electronic messages, this website, including on forms you fill out online;
if you access this website through mobile devices;
when you interact with our advertising and applications on social media or third-party applications, websites and services, if those applications or advertising including links to this policy or of information from social media or third parties;
when you visit a location where we have set up a booth or have a physical presence and are collecting information provided to us; and
when you contact us by email or by telephone in connection with inquiries of any sort.

It does not apply to information collected by any third party, including through any application or content (including advertising) that may link to or be accessible from or on the website.

Please read this policy carefully to understand our policies and practices regarding your information and how we treat it. If you do not agree with our policies and practices, your choice is not to use our website. By accessing or using this website, you agree to this Privacy Policy.

The Information We May Collect and How We Collect It

We collect several types of information from and about users of our website, including information:

by which you may be personally identified, such as name, postal address, email address, telephone number as well as credit card information (data is in aggregate and no personal information is obtained) and billing and shipping addresses in connection with a purchase if at any time items may be purchased through the website, and any other identifier by which you may be contacted online or offline (“personal information”);
that is about you but does not identify you individually, such as searches you perform, clicks on categories or businesses on the website, product detail clicks, add to cart clicks, order clicks and login and logoff information; and/or
about your internet connection, the equipment you use to access our website, and usage details.

We collect this information:

directly from you when you provide it to us;
automatically as you navigate through the site which may include usage details, IP addresses and information collected through cookies, web beacons and other tracking technologies; and/or
from third parties, for example, our business partners to the extent orders are made in connection with third party services or products.

We may aggregate this information with information collected by our affiliates through other websites or through other means.

Information You Provide to Us

The information we collect may include:

Information that you provide by filling in forms on our website or at a trade show or other event. This includes information provided in order to receive newsletters or other notifications or, if offered at any point, at the time of ordering and purchasing products. We may also ask you for information when you enter a contest or promotion sponsored by us, and when you report a problem with our website.
Records and copies of your correspondence (including email addresses), if you contact us.
Your responses to surveys that we might ask you to complete for research purposes.
Details of transactions you carry out with us and of the fulfillment of any orders.
Your search queries on the website.

Information We Receive or Collect When You Access Our Website on Mobile Devices

If you access our website on your mobile telephone or other mobile device, including iPads and tablets, we collect your mobile device identifier and IP Address. We may create and assign to your device an identifier that is similar to an account number. We may collect the name you have associated with your device, device type, telephone number, country and any other information you choose to provide, such as user name, character name, geo-location or email address. As you may access our website with more than one device, we can track data from all devices that you use and aggregate it in your customer profile and elsewhere in our system.

Email Communications

When you open email from us, we may receive a confirmation notifying us that you opened the email. We also may keep track of what emails we send you. Additionally, we keep a record of what communications you have selected to receive or not to receive. If we send emails other than in direct response to emails you send us and you would like to opt-out of receiving such emails, please click on the “unsubscribe” link in the email and follow the instructions.

Social Network Site (SNS) Notifications/Text Message

If added in the future, we may receive and store the information you provide, including your mobile telephone number, when you opt in to have SNS notifications/text messages sent directly to your mobile phone. If available, these messages notify you of events or other matters. You can adjust the types of notifications you receive and when you receive them by editing your SNS notification settings. If we use these and you no longer wish to receive SNS text messages from us, please log in to your account and change your settings or click on the “opt out” link contained in an SNS message received by you.

Information About You Received from an SNS

When you access our website through an SNS, such as Facebook, you allow us to access and import certain information from your profile for that SNS which may affect the privacy settings you establish on the SNS. You can find out more about the settings on the SNS. For example, we may access and store some or all of the following information depending on your settings and the SNS:

your first and last name;
your profile picture or its URL;
your user ID number, which is linked to publicly available information such as name and profile photo;
the login email you provided to the SNS when you registered;
your physical location and that of your access device;
your gender;
your birthday; and
where and when you stream or upload a video or other content to a third-party service such as Facebook or YouTube.

By entering our website through an SNS, you are authorizing us to collect, store and use any information that the SNS provides to us through the SNS interface with Hamilton County Tourism, Inc. You agree to this when you “accept” or “allow” (or similar term) one of our applications on the SNS.

Information Posted by Visitors

We may make available through the website services such as message boards to which you are able to post information, photos, images and other materials. Please note that any information, photos, images or materials you disclose through such services, through social media or otherwise on the website becomes public information, and may be available to visitors to the website all over the world and to the general public. In addition, when you choose to make a posting on such services, certain personal data will be available for other users to view. We urge you to exercise discretion and caution when deciding to disclose personal data, or any other information, on the website. WE ARE NOT RESPONSIBLE FOR THE USE OF ANY PERSONAL DATA YOU VOLUNTARILY DISCLOSE THROUGH THE WEBSITE.

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with our website, we may use automatic data collection technologies to collect certain information about your equipment and browsing actions and patterns, including: details of your visits to our website, traffic data, location data, logs and other communication data, and the resources that you access and use on the website; and information about your computer and internet connection, including your IP address, operating system and browser type.

We also may use these technologies to collect information about your online activities over time (behavioral tracking), however we do not track your activities across third-party websites, other than third party websites related to products or services which are provided through our website or the websites of our affiliates. As we do not track activity across third party websites (except if branded as, or part of providing products or services through, one of our websites), “do not track” settings are generally not applicable; we do track actions on our website.

The information we collect automatically is statistical data and may include personal information. In addition, we may maintain statistical data, or associate it, with personal information we collect in other ways or receive from third parties. It helps us to improve our website and to deliver a better and more personalized service, including by enabling us to:

estimate our audience size and usage patterns;
store information about your preferences, allowing us to customize our website according to your individual needs;
speed up your searches; and
recognize you when you return to our website.

We may collect information from you in several different areas on the website, including but not limited to those described below.

Registration

You may be asked to complete a registration form and provide personally identifiable information; you may also be asked to choose a user ID and password in order to receive a newsletter or other communication or notices, to join a group or to take advantage of certain features the website may choose to offer, such as contests. Your decision to register is voluntary and you will have the opportunity to decide whether or not to disclose information to us and what communications you would like to receive. However, please be advised that many offerings on the website require registration and if you elect not to provide such information, you will not be able to take advantage of those offerings.

Contests or Giveaways

NO PURCHASE IS NECESSARY TO ENTER OR WIN. A PURCHASE DOES NOT INCREASE THE CHANCES OF WINNING.

Eligibility: This Campaign is open only to those who are 18 years of age or older as of the date of entry. The Campaign is only open to legal residents of the United States, and is void where prohibited by law. Employees of Visit Hamilton County, its affiliates, subsidiaries, advertising and promotion agencies, and suppliers, (collectively the “Employees”), and immediate family members and/or those living in the same household of Employees are not eligible to participate in the Campaign. The Campaign is subject to all applicable federal, state, and local laws and regulations. Void where prohibited.

Agreement to Rules: By participating, the Contestant (“You”) agree to be fully unconditionally bound by these Rules, and You represent and warrant that You meet the eligibility requirements. In addition, You agree to accept the decisions of Visit Hamilton County as final and binding as it relates to the content of this Campaign.

Campaign Period: Entries will be accepted based upon the information found on the contest website landing page.

How to Enter: The Campaign must be entered by submitting an entry using the online form provided at www.irvingtexas.com/12-days-giveaway. The entry must fulfill all Campaign requirements, as specified, to be eligible to win a prize. Entries that are incomplete or do not adhere to the rules or specifications may be disqualified at the sole discretion of Visit Hamilton County. You may enter only once. You must provide the information requested. You may not enter more times than indicated by using multiple email addresses, identities, or devices in an attempt to circumvent the rules. If You use fraudulent methods or otherwise attempt to circumvent the rules, your submission may be removed from eligibility at the sole discretion of Visit Hamilton County.

Prizes: The Winner(s) of the Campaign (the “Winner”) will receive the prize as stated at www.irvingtexas.com/12-days-giveaway. Actual/appraised value may differ at time of prize award. The specifics of the prize shall be solely determined by Visit Hamilton County. No cash or other prize substitution shall be permitted except at Visit Hamilton County's discretion. The prize is nontransferable. Any and all prize-related expenses, including without limitation any and all federal, state, and/or local taxes, shall be the sole responsibility of Winner. No substitution of prize or transfer/assignment of prize to others or request for the cash equivalent by Winner is permitted. Acceptance of prize constitutes permission for Visit Hamilton County to use Winner’s name, likeness, and entry for purposes of advertising and trade without further compensation, unless prohibited by law.

Odds: The odds of winning depend on the number of eligible entries received.

Winner Selection and Notification: Winner will be selected by a random drawing under the supervision of Visit Hamilton County. Winner will be notified by email within three (3) days following selection of Winner. Visit Hamilton County shall have no liability for Winner’s failure to receive notices due to spam, junk e-mail or other security settings or for Winner’s provision of incorrect or otherwise non-functioning contact information. If Winner cannot be contacted, is ineligible, fails to claim the prize within 48 hours from the time award notification was sent, or fails to timely return a completed and executed declaration and release as required, the prize may be forfeited and an alternate Winner selected. Receipt by Winner of the prize offered in this Campaign is conditioned upon compliance with any and all federal, state, and local laws and regulations. ANY VIOLATION OF THESE OFFICIAL RULES BY WINNER (AT VISIT HAMILTON COUNTY‘S SOLE DISCRETION) WILL RESULT IN WINNER’S DISQUALIFICATION AS WINNER OF THE CAMPAIGN, AND ALL PRIVILEGES AS WINNER WILL BE IMMEDIATELY TERMINATED.

Rights Granted by You: By entering this content, you understand and agree that Visit Hamilton County, anyone acting on behalf of Visit Hamilton County, and Visit Hamilton County’s licensees, successors, and assigns, shall have the right, where permitted by law, to print, publish, broadcast, distribute, and use in any media now known or hereafter developed, in perpetuity and throughout the World, without limitation, your entry, name, portrait, picture, voice, likeness, image, statements about the Campaign, and biographical information for news, publicity, information, trade, advertising, public relations, and promotional purposes. without any further compensation, notice, review, or consent. Optional verbiage for giveaways: By entering this content, You represent and warrant that your entry is an original work of authorship, and does not violate any third party’s proprietary or intellectual property rights. If your entry infringes upon the intellectual property right of another, You will be disqualified at the sole discretion of Visit Hamilton County. If the content of your entry is claimed to constitute infringement of any proprietary or intellectual proprietary rights of any third party, You shall, at your sole expense, defend or settle against such claims. You shall indemnify, defend, and hold harmless Visit Hamilton County from and against any suit, proceeding, claims, liability, loss, damage, costs or expense, which [your company name] may incur, suffer, or be required to pay arising out of such infringement or suspected infringement of any third party’s right.

Terms & Conditions: Visit Hamilton County reserves the right, in its sole discretion, to cancel, terminate, modify or suspend the Campaign should virus, bug, non-authorized human intervention, fraud, or other cause beyond Visit Hamilton County's control corrupt or affect the administration, security, fairness, or proper conduct of the Campaign. In such case, Visit Hamilton County may select the Winner from all eligible entries received prior to and/or after (if appropriate) the action taken by Visit Hamilton County. Visit Hamilton County reserves the right, in its sole discretion, to disqualify any individual who tampers or attempts to tamper with the entry process or the operation of the Campaign or website or violates these Terms & Conditions. Visit Hamilton County has the right, in its sole discretion, to maintain the integrity of the Campaign, to void votes for any reason, including, but not limited to: multiple entries from the same user from different IP addresses; multiple entries from the same computer in excess of that allowed by Campaign rules; or the use of bots, macros, scripts, or other technical means for entering. Any attempt by an entrant to deliberately damage any website or undermine the legitimate operation of the Campaign may be a violation of criminal and civil laws. Should such attempt be made, [your company name] reserves the right to seek damages to the fullest extent permitted by law.

Limitation of Liability: By entering, You agree to release and hold harmless Visit Hamilton County and its subsidiaries, affiliates, advertising and promotion agencies, partners, representatives, agents, successors, assigns, employees, officers, and directors from any liability, illness, injury, death, loss, litigation, claim, or damage that may occur, directly or indirectly, whether caused by negligence or not, from: (i) such entrant’s participation in the Campaign and/or his/her acceptance, possession, use, or misuse of any prize or any portion thereof; (ii) technical failures of any kind, including but not limited to the malfunction of any computer, cable, network, hardware, or software, or other mechanical equipment; (iii) the unavailability or inaccessibility of any transmissions, telephone, or Internet service; (iv) unauthorized human intervention in any part of the entry process or the Promotion; (v) electronic or human error in the administration of the Promotion or the processing of entries.

Disputes: THIS Campaign IS GOVERNED BY THE LAWS OF THE UNITED STATES] AND WISCONSIN, WITHOUT RESPECT TO CONFLICT OF LAW DOCTRINES. As a condition of participating in this Campaign, participant agrees that any and all disputes that cannot be resolved between the parties, and causes of action arising out of or connected with this Campaign, shall be resolved individually, without resort to any form of class action, exclusively before a court located in Wisconsin having jurisdiction. Further, in any such dispute, under no circumstances shall participant be permitted to obtain awards for, and hereby waives all rights to, punitive, incidental, or consequential damages, including reasonable attorney’s fees, other than participant’s actual out-of-pocket expenses (i.e. costs associated with entering this Campaign). Participant further waives all rights to have damages multiplied or increased.

Facebook and Instagram: The Campaign hosted by Visit Hamilton County is in no way sponsored, endorsed, administered by, or associated with Facebook or Instagram.

By entering the giveaway, You, the Contestant, have affirmatively reviewed, accepted, and agreed to all of the Official Rules.

Surveys or Voting

From time-to-time, we may request personally identifiable information from you in conjunction with a survey or voting poll. Participation is voluntary, and you will have the opportunity to decide whether or not to disclose information.

Browser Cookies

As with many websites, the website uses a technology called “cookies.” A cookie is a collection of information that gets stored on the hard drive of your computer when browsing the Internet. These small bits of code automatically identify your browser to the website whenever your computer is used to visit the website. Cookies also let us know how many people visit the website and where visitors go on the website, as well as non-personally identifiable information, like how many times or how long a user has been on certain pages. For registered users, cookies can make using the website easier for you by saving information such as your passwords or preferences. By tracking how and when you use the website, cookies help us determine which areas are popular and which are not. Improvements and updates to the website may be based on data obtained from cookies. Accepting cookies allows you, among other things, to personalize your experience on the website. Cookies may also allow the website to present to you advertising which may be of interest to you. If you do not want information collected through the use of cookies, your browser should contain an option that allows you to disable or delete cookie data at any time. Note that even if you disable or delete cookies related to our website, we may still be able to recognize users of the website by cross-referencing other data we collected. Some areas of the website, however, may not provide you with a personalized experience if you have disabled the use of cookies.

Flash Cookies/Local Shared Objects (LSOs)

We may use local shared objects, also known as Flash cookies, to store your preferences such as volume control or display content based upon what you view on our site to personalize your visit. Third parties, with whom we may partner to provide certain features on our site or to display advertising based upon your web browsing activity, use Flash cookies to collect and store information. Flash cookies are different from browser cookies because of the amount and type of data stored and of how the data is stored. Cookie management tools provided by your browser will not remove Flash cookies. To learn more about and how to manage settings for Flash cookies, you can visit adobe.com. Disabling cookies may affect features or functionality of the website.

Web Beacons and Other Tracking Technology

The website may use a variety of technical methods for tracking purposes, including Web Beacons. Web Beacons are small pieces of data that are embedded in images on the pages of websites. We also may use these technical methods to analyze the traffic patterns on the website, such as the frequency with which users visit various parts of the website. These technical methods may involve the transmission of information either directly to us or to another party authorized by us to collect information on our behalf. We also may use these technical methods in HTML emails that we send to determine whether the recipients have opened those emails and/or clicked on links in those emails. The information from use of these technical methods may be collected in a form that is personally identifiable.

Some web browsers (including Safari, Internet Explorer, Firefox and Chrome) incorporate a “do not track” (“DNT”) or similar feature that signals to digital services that a visitor does not want to have online activity tracked. If a digital service that responds to a particular DNT signal receives the DNT signal, the browser can block that digital service from collecting certain personal information about the browser’s user. Not all browsers offer a DNT option and DNT signals are not yet uniform. For this reason, we and many other digital service operators may not respond to DNT signals. For more information about DNT signals, visit http://allaboutdnt.com.

IP Addresses and Click-Stream Data

We may collect IP addresses and/or click-stream data. An IP address is a number associated with the service through which you access the Internet, like your ISP (Internet service provider), your Commission or your employer. Standing alone, your IP address is not generally personally identifiable. At times, we also use IP addresses for purposes of system administration and to report aggregate information to our affiliates or partners, for example regarding the frequency with which guests visit various parts of the website. We may combine this information with personally identifiable information we obtain from you directly on the website, or from third parties.

Click-stream data is information collected by our computers when you request pages from the website. Click-stream data may include such information as the page served, the time, the source of the request, the type of browser making the request, the preceding page view and other such non-personal information. When analyzed, this data helps us analyze how visitors arrive at the website, what type of content is most popular, and what type of visitors in the aggregate are interested in particular kinds of content and advertising.

Transaction Information

If you conduct a financial or other transaction on the website, such as purchase products offered on the website or sign up for an event, we will ask you to complete an order form that will request certain information from you, including contact information and, if applicable, financial information. We may also request demographic information. In some instances, we may direct you to a third party vendor site to collect this information from you directly. Even though the collection form may have the look and feel of our website, please be aware you will be giving your information directly to the third party vendor, and that in some instances such third party vendor’s privacy policy will govern the collection of your personal information. Please reference the privacy policies available from these pages for any privacy related concerns. We and/or our vendors will use this information to complete the financial or other transaction that you have requested, i.e. to deliver the information or products that you request or purchase and to collect funds or invoice you.

Third-Party Websites; Use of Cookies and Other Tracking Technologies

This website contains links to third-party websites and may in the future contain others. These linked websites are not under our control, and we are not responsible for the privacy practices or the contents of any such linked website or any link contained in any linked website. We provide such links only as a convenience, and the inclusion of a link on the website does not imply endorsement of the linked website by Hamilton County Tourism, Inc. If you provide any personal data through any such third-party website, your transaction will occur on the third party's website (not this website) and the personal data you provide will be collected by and controlled by the privacy policy of that third party. We recommend that you familiarize yourself with the privacy policies and practices of any third parties. PLEASE NOTE THAT THIS PRIVACY POLICY DOES NOT ADDRESS THE PRIVACY OR INFORMATION PRACTICES OF ANY THIRD PARTIES.

Some content or applications, including advertisements, on the website are served by third-parties, including advertisers, ad networks and servers, content providers and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our website. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.

We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly.

The Way We Use Information Collected

This Privacy Statement governs use of the information that you provide to us through the website as well as from other means or sources, such as booths at tradeshows.

We use information that we collect about you or that you provide to us, including any personal information:

To present our website and its contents to you.
To provide you with information on events, hotels, restaurants and sports and attractions.
To provide you with information that may be targeted to your interests.
To fulfill any orders you make and to provide you with notices about any order.
To notify you about changes to our website or any items that we may offer through it.
To allow you to participate in interactive features on our website, if any.
To inform you of a prize you may have won, if we offer any.
To link to online identifiers or IP addresses assigned to you and to other demographics or interest-based data in order to target you with relevant advertising.
To deliver, customize and target the advertising and content you see.
To send promotional material or special offers on behalf of ourselves, our marketing partners and/or their respective affiliates and subsidiaries and other third parties.
To improve our marketing and promotional efforts, to statistically analyze site usage, to improve our content and product offerings, and to customize our site’s content, layout and services.
To request additional information from you for various purposes.
To contact you about the website, technical support, your account or other inquiries.
To prevent fraud or potentially illegal activities and monitor and enforce our website.
In any other way we may describe when you provide the information.
For any other purpose with your consent.

HCT may also use your information if provided to us to contact you about our own and third-parties goods and services that may be of interest to you. If you do not want us to use your information in this way, you can opt out of receiving this information by so indicating in your registration/preferences file or by notifying us at info@hamiltoncountytourism.com.

HCT may also use or disclose information to resolve disputes, investigate problems. At times, we may review status or activity of multiple users to do so. HCT may disclose or access information whenever we believe in good faith that the law so requires or if HCT otherwise consider it necessary to do so to maintain service and improve our services. HCT use your IP address to help diagnose problems with our server, to manage our website and to enhance our site based on the usage pattern we receive.

In some cases relating to our collection and processing of your personal information, HCT asks for your consent so that HCT may process your personal information. However, in other circumstances applicable data protection laws or regulations allow HCT to process your personal information without needing to obtain your consent.

Cases in which separate consent is not required include:

For the performance of a contract, such as fulfilling orders you have made.
Legitimate interests of the Commission, including performing contractual obligations to you and requirements of applicable law, except where such interests are overridden by your interests or fundamental rights and freedoms as a data subject which require protection of personal information.
To communicate with you regarding our website and services including to provide you with notices regarding changes and to respond to your requests, questions or complaints.
For our direct marketing purposes.
For third party marketing purposes related to the services we provide.
To send you surveys in connection with our business.
To assist in the investigation of any suspected illegal or wrongful activity and to protect and defend our rights or the rights and safety of third parties.
To develop, provide or improve our website and services.
To enforce this Privacy Policy or agreements with third parties.
To comply with legal obligations.
To protect the vital interests of you and another person

In circumstances for which HCT is not relying on our legitimate interests or another basis for processing personal information, under applicable law, HCT may ask for your consent to process your personal information. Some of the areas on which consent may be required when HCT is not relying on our legitimate interest are marketing and use of cookies.

How HCT May Share Your Information

Our disclosure of your personal information is limited to circumstances in which we are permitted to do so under applicable law. HCT may disclose aggregated information about users, and information that does not identify any individual, without restriction.

At times, as described below, your personal information may be shared with others for various purposes:

Affiliates

We may share information with our affiliates and other related parties for cross-marketing and other purposes.

Agents

At times, HCT works with other businesses and individuals to perform functions on our behalf. Examples may include preparing and sending email relating to our business, providing marketing assistance, fulfilling orders, website analysis, analyzing data, processing credit card payments, providing customer service and storing data or information on third party servers. These businesses or individuals may have access to personally identifiable information needed to perform their functions. Their use will be subject to their privacy policies and our agreements with them.

Interest Based Advertising and IP Targeting

HCT may work with data providers to serve advertising to you through display media or other methods. These providers may use personal information that we have collected or that you have provided to locate you online, such as when you visit or log into websites or mobile applications. This information may be linked to online identifiers or IP addresses assigned to you, and to demographic or interest-based data, in order to target you with relevant advertising, including about our products.

The opt-outs for interest-based advertising require that strictly necessary cookies are not blocked by the settings in your web browser. We support the Self-Regulatory Principles for Online Behavioral Advertising of the Digital Advertising Alliance in the U.S., the Canadian Digital Advertising Alliance in Canada, and the European Digital Advertising Alliance in the EU. If you live in the United States, Canada or the European Union, you can visit Ad Choices (US), Your Ad Choices (Canada) or Your Online Choices (EU) to find a convenient place to opt-out of interest-based advertising with participating entities for each region. These websites also provide detailed information about how interest-based advertising works. Opting out does not mean that you will no longer receive advertising from us, or when you use the internet. It just means that the data collected from our website will not be used for interest-based advertising and that the advertising you see displayed on websites will not be customized to your interests.

Aggregate Information

HCT may share aggregate information, such as demographics and website usage statistics, with advertisers, sponsors or other organizations. When this type of information is shared, the other parties do not have access to your personally identifiable information.

Products or Services Offered in Partnership with Third-Party(ies)

Certain products available on the website may be provided to you in partnership with third party(ies) and may require you to disclose personally identifiable information in order to register for and access such products. Such products will identify the third party partners at the point of registration. If you elect to register for such products your personally identifiable information will be transferred to such third party(ies) and will be subject to the privacy policy and practices of such third party(ies). We are not responsible for the privacy practices and policies of such third party(ies) and, therefore, you should review the privacy practices and policies of such third party(ies) prior to providing your personally identifiable information in connection with such products.

Third-Party Ad Serving and Audience and Traffic Measurement Services

We may use a third-party network advertiser to serve the advertisements on the website or may use a traffic measurement service to analyze the traffic on the website. Network advertisers are third parties that display advertisements based on your visits to this website and other websites you have visited. Third-party ad serving enables us to target advertisements to you for products or websites in which you might have an interest. Audience and traffic measurement services allow us to collect anonymous traffic and behavior information from the website by monitoring anonymous visitor activity. Such advertisers, sponsors and/or traffic measurement services may themselves set and access their cookies on your computer if you choose to have your cookies enabled in your browser. Cookies allow third-party advertisers to show you advertisements or content. Note that any images (or any other parts of a web page) served by third parties in association with third-party cookies may serve as Web Beacons, which enable third parties to carry out the previously described activities. Other companies’ uses of their cookies are subject to their own privacy policies, not this one.

Business Transfers

In the event that our assets or business are transferred to another party, or another transaction occurs in which your personally identifiable information is one of the assets transferred, all personally identifiable information that has been collected and saved, to the extent allowed to be transferred by law, may be one of the assets we transfer. There will be a notice provided on the website or otherwise if such a transfer occurs. Your personally identifiable information may also be reviewed in connection with negotiations for a possible transfer of assets by us.

Public Disclosure and Open Records Law

We are required to maintain many documents under the Indiana Access to Public Records Act for archival and historical purposes. When you provide personally identifiable information to Hamilton County Tourism, Inc. to receive requested information or other services, such information is handled as it would be on an in-person visit to a governmental office, and subject to the laws, regulations, practices and procedures of the respective agency. Some governmental agencies may already have, or may acquire, personally identifiable information through the normal functions of government. Indiana law governs the use of this information under the Indiana Public Records Act. If state or federal law treats information as public domain, a state agency may choose to make the record available through us, in much the same manner as the agency would make a record available to a member of the public who visits the agency in person.

Your Rights and How You Can Access, Change or Delete, or Manage the Processing of, Your Personal Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

Withdrawing Your Consent

Where consent is the basis of processing your information, you may at any time withdraw the consent you provide for the processing by contacting us at info@hamiltoncountytourism.com. If you want to stop receiving future newsletters or marketing messages and materials, you can do so by clicking the “unsubscribe” link included in our email marketing messages or by contacting us at info@hamiltoncountytourism.com.

Data Subject Rights

As permitted by law, certain data elements may not be subject to access, modification, portability, restriction and/or deletion. Furthermore, where permissible, we may charge for this service. We will respond to reasonable requests as soon as practicable and as required by law.

Tracking Technologies and Advertising

You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.

Promotional Offers

If you do not wish to have your email address/contact information used by HCT to promote our own or third party products or services, you can opt out by so indicating in your registration/preferences file or by notifying us at info@hamiltoncountytourism.com. This opt out does not apply to information provided to the Commission as a result of a contest, promotion, product purchase or other transactions.

Third Party Collaboration

We do not control third party collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative on its website.

Persons Under the Age of 18

Our website is not intended for anyone under 18 years of age. We do not knowingly collect personal information from anyone under 18. If you are under 18, do not use or provide any information on this website or on or through any of its features/register on the website, make any purchases through the website, use any of the interactive or other features of this website or provide any information about yourself to us, including your name, address, telephone number, email address or any screen name or user name you may use. If we learn we have collected or received personal information from a person under 18, we will delete that information. If you believe we might have any information from or about a person under 18, please contact us at info@hamiltoncountytourism.com.

Data Security and Transfer of Data

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure.

The safety and security of your information also depends on you. If we have given you (or where you have chosen) a password for access to certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the website.

WE TAKE SECURITY PRECAUTIONS IN AN EFFORT TO PROTECT YOUR INFORMATION AGAINST SECURITY BREACHES. HOWEVER, THIS IS NOT A GUARANTEE THAT SUCH INFORMATION MAY NOT BE ACCESSED, DISCLOSED, ALTERED OR DESTROYED BY A BREACH OF SECURITY MEASURES RELATING TO OUR WEBSITE OR FACILITIES. YOU ACKNOWLEDGE THAT YOU UNDERSTAND AND AGREE TO ASSUME THESE RISKS.

We may transfer the information described in this Privacy Policy to, and process and store it in, the United States where privacy laws may be less stringent than the laws of the region in which you reside or where law enforcement may be able to access your information. By submitting your personal data, you agree to this transfer, processing and storing of your information in the United States.

Data Retention

Information, including your personal information is collected on a third-party database. We will retain your information on the current system for as long as we believe your account may be active or as otherwise necessary to provide you services. We also will retain and use your information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.

Chatrooms, Forums and Message Boards

The website may make forums or message boards available to you and other users from time to time. You are not required to provide any personal information when using these areas, but you may choose to do so. If you post personal information online, it will be publicly available and you may receive unsolicited messages from other parties. In addition, when you post a comment using a mobile device, the user name with which you registered for the website and your current location may be made publicly available on the website.

By using the commenting features of the website, you acknowledge that your user name and location information may be disclosed. We cannot ensure the security of any information you choose to make public in a chatroom, forum or message board. Also, we cannot ensure that parties who have access to such publicly available information will respect your privacy. Please exercise caution when deciding to disclose personal information in these areas. To request removal of your personal information from any forum on our website, please contact us by email by clicking on the “Contact Us” link of our website. In some cases, we may not be able to remove your personal information from these venues, in which case we will let you know if we are unable to do so and why.

Third Party Practices

The privacy policy of an advertiser or promotional service appearing at our site may differ from ours. We encourage you to read that policy before responding to any offer.

Photo Disclaimer

We represent and agree that we have obtained any and all releases and/or waivers of rights that may be necessary to permit HCT to publish the Images in the manner described below.

We agree to indemnify, defend and hold HCT harmless from all costs, damages, fines, infringement fees, litigation costs, and attorneys fees in the event of any breach of the above representations and we agree to cooperate in the defense of any legal action which may be brought against HCT arising from the publication of the Images.

The irrevocable Image rights granted and/or assigned to HCT include:
The ongoing, non-exclusive right to publish and use the Images for advertisements and promotions for the HCT;
The right to license and sublicense the Images to any third parties; and,
With respect to the Images: the right to publish, display and transmit in and on any and all media, including, but not limited to, all electronic, worldwide web, CD-Rom, electronic databases, archival and/or data retrieval systems, optical, digital and other media whether now known or hereafter created.

Social Media Comment Policy

We invite members of the public to view and, where possible, provide comments or other engagement on our social media accounts. As a general rule, we will not hide and/or delete any comments solely because such comments are critical of Hamilton County or its officials. However, we will hide and/or delete comments containing: 1. Profanity; 2. Calls for violence or illegal activity; 3. Obscenity; 4. Language directly promoting or advocating we illegally discriminate based on race, age, religion, gender, national origin, disability, sexual orientation, veteran status, or any other legally protected class; 5. Links to malware and/or malicious content that affects the normal functioning of a computer system, server, or browser; 6. Duplicate comments posted repeatedly within a short period of time; 7. Actual defamation against a person, either as determined by a court or comments that are patently defamatory by easily discovered facts; 8. Images or other content that violate the intellectual property or copyright rights of someone else, if the owner of that property notifies us that the property was posted in a comment on our social media account(s); 9. Hyperlink(s) to any website other than those controlled by Visit Hamilton County. This will be done without regard to the viewpoint of the comment containing such a link or the content of the site to which the link redirects.

Legal Notices

All material on our website, including, without limitation, all informational text, the design and all “look and feel” layout, photographs, graphics, audio, video, messages, messaging design and functions, files, documents, images or other materials (collectively, the “materials”), whether publicly posted or privately transmitted, as well as all derivative works, are owned by Hamilton County Tourism, Inc., its affiliates and subsidiaries or other third parties that have licensed to or otherwise permitted their material to be used by us, and are protected by copyright, trademark and other intellectual property laws. You agree not to display or use such marks without our prior written permission. We disclaim any proprietary interest in trademarks, service marks, logos, slogans, domain names and trade names other than our own.

The materials on the website may not be copied, reproduced, republished, uploaded, posted, transmitted or distributed in any way, including by email or other electronic means. Any modification of the materials, use of the materials on any website or networked computer environment, or use of the materials for any purpose other than as allowed by us is a violation of the copyright, trademark and other proprietary rights in the materials and is expressly prohibited.

Correcting Your Information

If your personally identifiable information changes (such as your email address or zip code), or if you no longer desire to have access to the website, we will provide a way to correct, update or remove the personal data you have provided to us. You may accomplish this by modifying your personal account information on this website, if available, or request that we do so by clicking on the “Contact Us” link of our website, or by mailing.

Your California Privacy Rights

California Civil Code Section § 1798.83 permits users of our website that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to info@hamiltoncountytourism.com or in writing.

How to Contact Hamilton County Tourism

37 E. Main St.
Carmel, IN 46032
+1.317.848.3181

For questions about privacy and data collection through VisitHamiltonCounty.com, contact info@hamiltoncountytourism.com.

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